Feinberg School of Medicine Policies

Access to Student Records Policy

Details how students may access their academic records.

record

Administrative Computer Access Accounts Policy

Policies regarding the assignment, delegation and use of administrative computer access accounts.

ITlog-inusernameuser name

Alpha Omega Alpha

Details the selection process of national medical honor society Alpha Omega Alpha.

AOAhonors

Anatomy Lab Policies and Procedures

Policy for students regarding the use of cadavers and human body parts for educational and research purposes.

bodies

Assessing the Probability of Public Disclosure of Protected Data Policy

Defines how to assess a probability of unauthorized disclosure of protected university data.

IT

Assessment and Health Providers Policy

Health professionals who provides services to a medical student must have no involvement in their academic assessment or promotion decisions.

grades

Assessment Policy for Clerkships and Electives (Phases 2 and 3)

Grade and assessment policies for clerkships and electives (Phases 2 and 3) in our MD Program.

phase 2phase IIphase 3phase IIIgrades

Assessment Policy for Phase 1

Grade and assessment policies for Phase 1 of our MD Program.

phase Igrades

Assessment System Overview

Overview of how the assessment system will foster continual learning and improvement.

grades

Authorization and Access Control Policy

Requirements to ensure authentication and access to electronic Protected Health Information and personally identifiable information.

ITphipiiemr

Bridge Funding Policy

Outlines the rare circumstances in which investigators may apply for limited bridge funding, which is discretionary on the part of the medical school.

Bulk Email Policy

Provides guidance on the appropriate use of bulk email and details the approval process for sending bulk email through Feinberg systems.

blog

Campus Security Policy and Crime Statistics

Campus security policies and details on how to receive a copy of Northwestern University's Annual Security and Fire Safety Report.

Clerkship Log Policy and Procedure

Explains the clerkshop log, designed to ensure that each student has fulfilled the required clinical experiences.

Clinical Research and Study Information Participant Tracking Policy

Information regarding the tracking of clinical research participants.

Clinical Transportation Policy

Details students' public transit use when assigned to a clinic or hospital site outside of the Chicago campus and when reimbursements may be possible.

Cloud Security Policy

Lists the security requirements governing the use of cloud services.

ITicloud

Communications Guidelines

Brand, logo, social media, photography and style guidelines from the Office of Communications.

Completion of Required Work, Evaluations and Assessment in Phase 1

Details required work, evaluations and assessments during Phase 1 of the MD Program.

phase iteststestinggrades

Conflict of Interest and Professional Integrity Policies

Disclosure and conflict of interest policies for the university, medical school and our affiliated hospitals.

coi

Conflict of Interest Policy

Feinberg students are expected to adhere to these conflict of interest policies.

coi

Continuing Medical Education Policies

Requirements, procedures and templates related to filling our a CME application, submitting a grant and more.

CMEprotocolsGuidelines for Planning a CME ActivityCME Activitygrant requestbootcampRSSconferenceregularly scheduled series

Continuous Quality Improvement in Support of LCME Accreditation

LCME

Copy-Paste in the Electronic Medical Record Policy

It is never appropriate for a student to copy and paste elements of another person’s H&P or patient care note into their own note.

plagiarismcheatingemr

Data Backup Policy

Policy to ensure administrative and research data is backed up, safely stored and accessible and available to restore ongoing operations with minimal disruption.

IT

Data Security Plan Requirements for FSM Research

All research projects submitted to the NU IRB, whether human or non-human subject research, must submit a Data Security Plan (DSP) and obtain approval.

IT

Data Storage Policy

Requirements for storing research, administrative and educational data.

IT

Device Security Policy

How to lower the risk of data loss and theft due to differing methods of data storage and data protection.

ITcomputerlaptopphoneipadiphoneandroid

Disability Insurance Policy

All Feinberg School of Medicine students are required to participate in the student disability insurance group program.

Duty Hours Policy

Duty hour policies allow students time to attend to both their education and personal well-being.

wellness

ECMH Requirements for MSTP Students

Electives Counseling Policy

Outlines the counseling students should receive prior to selecting their electives.

electiveadviser

Email Auto-Forwarding Policy

How to prevent the unintended public disclosure of protected and sensitive information via email.

IToutlooke-mailforward

Email Encryption Policy

Email message and attachments are required to be sent encrypted when containing protected or sensitive information.

ITe-mail

Enforcement of University and Feinberg Behavioral Standards Policy

How the university and medical school enforce their standards of behavior.

Enrollment of Students and Trainees in Research Studies

Studies must be preapproved to seek students or postdoctoral trainees as research subjects before IRB review.

trialtrials

Examination Policy and Procedure

Policies and procedures Feinberg students must abide by when taking examinations.

examsteststesting

Faculty Appointments for Teaching or Assessing Medical Students: Policy and Procedure

Outlines requirements for individuals who teach or assess MD students.

Faculty Performance Review Policy

Guidelines related to the faculty performance review process for career and professional development.

Feinberg Disclosure and Professional Integrity Policy

Disclosure rules that allow faculty, students and trainees to build relationships while maintaining objectivity, integrity and public trust.

COI

Feinberg Organization and Governance Policy

Outlines the medical school's policies on shared governance and responsibilities.

COI

Feinberg Student Standards and Suitability for the Practice of Medicine Policy

The school's review process if student's academic and professional performance is in question.

General Information Security Policy

Our standards of protecting electronic patient, research and other sensitive information in accordance with our legal and ethical responsibilities.

IT

Global Health Policy

Process for pre-approving the education and safety of a global health rotation taken for credit.

internationaltravel

Hardware and Software Policies

Guidelines and polices related to hardware and software used by the medical school.

ITcomputercomputers

HIPAA Regulations Policy

All Feinberg students must abide by the Privacy Rule developed by the Department of Health and Human Services as part of HIPAA.

Independent Study Policy

Students engaged in an approved research project may be placed on independent study for a period of up to one year.

Infectious and Environmental Disease or Disability Policy

Details the policies for if a medical student contracts an infectious and/or environmental disease or disability after matriculation.

Influenza Vaccination Policy

All students are required to receive the influenza vaccine annually prior to participating in any clinical activities.

flushotvaccinationsvaccines

Information Guide for Appointments, Promotion and Tenure

Assists faculty members in planning for and successfully achieving promotion and/or tenure.

Latin Honors Policy

Details the Latin honors for which graduating medical students may be eligible.

honorMagna Cum LaudeSumma Cum Laude

Leave of Absence Policy

Rules related to leaves of absence, temporary separations from the university for a maximum of one year.

Listserv Services Policy

Describes acceptable use of electronic mailing list services or “listservs.”

emaile-mail

Log Management Policy

Requirements to record activity in information systems that contain or use electronic Personal Health Information or personally identifiable information.

ITphiemr

Media Policy

Policy for photography, video, social media and internet use as a medical student.

twitterinstagramonlinephotos

Medical Student Dress Code Policy

Dress code for medical students in educational settings.

scrubs

Medical Student Supervision and Level of Responsibility Policy

Overview on supervision of medical students, who may not provide care on their own.

Needle Stick and Other Blood-Borne and/or Body Fluid Pathogen Exposure Policy

All students will be instructed on risks, prevention and treatment of exposures to blood and/or body fluids, and other exposures prior to patient contact.

Non-Discrimination Statement

The university statement on non-discrimination and how to handle policy violations.

discriminationdiscriminate

Non-Retaliation Policy

Northwestern strictly prohibits retaliation against any member of its community for reporting concerns.

retaliate

Northwestern University Faculty Handbook

A description of the rights and responsibilities of membership in the faculty of Northwestern University.

Northwestern University Office for Research Policies and Procedures

Lists university-wide guidelines related to research.

NUOFR

NUcore Policies and Procedures

Procedures for the use of NUcore, the Northwestern University Shared Facilities Transaction Processing System.

corescore

Observed Misconduct Policy and Procedure

Policy for next steps if you observe any cheating, falsifying records, dishonest behavior or other breach of academic integrity.

Outpatient Simulation Peer Physical Examination Policy

Establishes a uniform set of expectations for all students utilizing the Outpatient Simulation Center for the practice of physical examination skills with peers.

exam

Patch Management Policy

Patches and system updates that are required to manage security risks.

IT

Patient Caregiver Preferences and Refusal of Care by Caregivers Policy

Guidelines for clinical staff working with patients and families who wish to restrict the types of assigned caregivers.

Peer-to-Peer File Sharing Policy

Guidelines on how to avoid illegal peer-to-peer file sharing.

Performing Sensitive Physical Exams Policy

Medical students must always have a chaperone present in the exam room when performing sensitive parts of the physical exam.

examinationexaminations

Phase 1 Attendance Policy and Procedure

Attendance policies and procedures for medical students in Phase 1.

phase I

Phase 1 Curricular Hours Policy

Determines hours per week in required activities during the pre-clerkship phase of the curriculum.

phase I

Phase 2 and 3 Scheduling Policy

Scheduling process for Phases 2 and 3 of the MD Program.

phase IIphase IIIschedulesschedule

Phases 2 and 3 Attendance Policy and Procedure

Attendance policies and procedures for medical students in Phases 2 and 3.

phase 2phase IIphase 3phase III

Physical Device Security Policy

Lists the required physical attributes of a computing device and its surroundings in order to reduce the risk of unauthorized or unintended disclosure of information.

ipadlaptopcomputeriphonephoneandroid

Physicianship Forms Policy

Policies related to physicianship forms, which formally list leadership concerns over students' unprofessional behavior.

Policy for Linking Personal Websites to Faculty Profiles

Guidelines for how and when personal website may be linked on faculty profiles.

Policy for Reallocating Laboratory Space

Details policies on how Feinberg School of Medicine lab space is allocated to individual faculty members.

Policy on Applicant Requirements and Technical Standards

Our requirements are designed to attract applicants who can do well in our challenging academic environment.

applyapplicationrequirementprerequisite

Portfolio Assessment Policy and Procedure

Policies related to medical students' electronic assessment portfolios, which are maintained centrally for each Feinberg student throughout their enrollment.

Postdoctoral Fellows Stipends Policy

Defines the minimum postdoctoral research fellow stipend level.

Procurement Policy

How to purchase computers and related items through Feinberg School of Medicine.

IT

Publications Policy

Guidelines for when and how the medical school may sponsor academic publications that solicit submissions from authors.

blog

Public Safety Emergencies Policies and Procedures

Policies in the event of a severe weather or public safety emergency.

Religious Observation Policy

Defines the rights of students who choose not to attend classes or take examinations on certain days because of their religious beliefs.

religion

Requirements for Graduation

Lists the requirements for obtaining a MD degree at graduation.

Research Use of Electronic Medical Record Data Policy

Get evidence of approval that your research data is obtained through authoritative data sources and approved pathways consistent with existing agreements for NMHC data.

ITEMR

Reviewing and Challenging Academic Records Policy and Procedure

Feinberg students should follow these steps to review or contest any information in their academic records.

record

Robert J. Havey, MD Institute for Global Health Policies

Policies related to participants of global health rotations and programs.

IGH

Safe and Healthy Learning Environment

Describes Feinberg's expectations regarding a conducive learning environment.

harassmentwellness

Security Risk Management Policy

Policy regarding the medical school's information security risk management program.

IT

Security Training Policy

Requirements for security privacy training and awareness to ensure the appropriate handling and securing of electronic Protected Health Information.

ITemrphi

Signage and Flyer Policies

Review the medical school's guidelines for the proper use of signage across Feinberg buildings.

Social Media Guidelines

Review the Office of Communication's best practices before engaging in social media.

Space Access Policy: Laboratory Buildings

Protocol for entry into Feinberg School of Medicine laboratory building (Ward, Morton, Searle, Tarry, Olson/McGaw and Lurie, except the first floor Atrium).

Space Access Policy: Non-Laboratory Buildings

Protocol for security and access into Feinberg School of Medicine non-laboratory buildings, including university-owned buildings (Abbott Hall and Rubloff Building) and leased.

Stroger Drug Testing Policy

Stroger Hospital requires that all students, residents and faculty complete a urine drug screening prior to rotating at their site.

VAtest

Student Assignment to Clinical Sites Policy

Details process for how Feinberg students are assigned to clinical sites.

rotations

Student Code of Conduct

The Code of Conduct sets clear expectations for student behavior and how the medical school with ensure they are following them.

Student Promotions Committee Policy and Procedure

Policies for how the committee reviews student performance and enforces academic and behavioral standards.

Student Recusal Policy

Feinberg students in a position to be assessed by an individual with whom they have a potential conflict of interest may request an alternative arrangement.

Timeliness of Grade Submission

Governs the timeliness of providing students with their grades.

grades

Tuberculosis Screening and Mask Fitting Policy and Procedure

Procedures for tuberculosis screening and mask fitting.

tb

Tuition and Health Insurance Refund Policy for Feinberg MD Program

Details tuition refund process and calendar.

Use of Generative Artificial Intelligence (AI) Tools

Outlines acceptable student use of generative artificial intelligence (AI) tools.

Use of Investigational Pharmacy Policy

Requires that research studies involving investigational drugs utilize the NMHC research pharmacy.

USMLE Step Examination Policy

Visiting Resident Policy

Visiting residents must be familiar with these policies prior to engaging with Feinberg medical students.

Vulnerability Management Policy

How to identify technical risks to medical school servers, endpoints and applications.

IT

Website Development Policy

Policies related to the medical school's online presence, including department, center, lab and faculty websites.

Cascadesite